Reports & returns

Reports & returns brings your financial reports and tax returns into one place. The reports use the invoices, expenses, and IRD payments you've already recorded. The returns show what needs reviewing now and what has already been filed.

Open Reports from the side menu to reach the Reports & returns page.

Reports and Returns

Use the Reports tab for financial statements, registers, and the GST return worksheet. Pick a report on the left and it opens on the right. You can read each report on screen and download it as a spreadsheet (CSV) or PDF.

Use the Returns tab for filing work and history. A GST return appears there when its period has ended and it is ready for review. Filed GST and income tax returns stay there under the relevant financial year, together with their payment or refund status. Future GST periods do not appear as returns yet.

An active GST return can also appear as a status card on the Reports tab. Open the card to go straight to that return. See Reviewing and filing your GST return in Coffer for the full process.

Picking a year

The year picker changes the financial year shown in the current tab. Under Reports, most reports follow that year. Under Returns, it changes the filing history. The GST return worksheet has its own period picker because you file GST more often than once a year. Aged receivables always shows where things stand today.

What each report shows

There are eight reports, and they're the ones an accountant usually asks for:

• Income & expenditure is your income and your expenses for the year, and the profit left before tax. The figures are GST-exclusive, so they're the amounts that count as yours.
• GST return worksheet lays out the box-by-box figures for the GST101A return, for whichever period you pick. It only appears if you're registered for GST.
• Depreciation lists your capital assets and how much depreciation you're claiming on each this year. It reconciles to the depreciation line in Income & expenditure.
• Sales register is every invoice you issued in the year, with the GST split out, so you can see the invoices behind your income figure.
• Expense register is every expense you recorded, with the GST split and your notes, so you can see the costs behind your deductions. Switch to By category to keep the full register while adding category sections, counts, and subtotals.
• Aged receivables takes the invoices you're still waiting to be paid for and groups them by how long they've been outstanding, as at today.
• Schedular payments totals the withholding tax deducted from your pay, one line per agency, for the year.
• Payments to IRD is everything you've paid IRD this year, GST returns, provisional tax, terminal tax, and withholding tax. You can see it grouped by type, or listed payment by payment.

Downloading a report

Each report has a CSV and a PDF button. Use the CSV if you want the numbers in a spreadsheet to sort or add to, and the PDF if you want a tidy copy to print or email. The download always matches what's on screen, so what you see is what you send.

Handing it to your accountant

If you've invited your accountant, they see these same reports in their own area, so you often won't need to send anything at all. If you'd rather do it yourself, download the CSV or PDF and send it across. See inviting your accountant.